Hap Seng Consolidated Berhad : AGM Reporting Document

Hap Seng Consolidated Berhad 197601000914 (26877-W)

Hap SengConsolidated Berhad 197601000914(26877-W)

46th Annual General Meeting ("AGM") of Hap Seng Consolidated Berhad

Date	: Thursday, 26 May 2022
Time	: 10am
Broadcast Venue	: Kinabalu Room, Ground Floor, Menara Hap Seng, Jalan P. Ramlee, 50250 Kuala Lumpur

ADMINISTRATIVE GUIDE FOR THE AGM

• 1. Remote Participation and Electronic Voting at Fully Virtual AGM

  • 1.1 The AGM of the Company will be conducted by way of a fully virtual meeting through live streaming and online remote voting via remote participation and electronic voting facilities ("RPEV") which is available on the online portal of Boardroom Share Registrars Sdn Bhd's ("Boardroom") website athttps://meeting.boardroomlimited.my ("Virtual Meeting Portal").

  • 1.2 The chairman of the AGM will be at the broadcast venue in compliance with section 327(2) of the Companies Act 2016. No shareholders/proxies/corporate representatives shall be physically present at the broadcast venue on the day of AGM.

• 2. Entitlement of Participation in AGM

  • 2.1 Shareholders whose names appear in the register of members and/or record of depositors as at 19

    May 2022 are entitled to participate and vote at the AGM.

  • 2.2 Shareholders and proxies are encouraged to send in their written questions at least one week before the AGM, so that they could be adequately dealt with during the AGM. Such written questions could either be:-

    • (a) emailed to the Company [e-mail]; or

    • (b) deposited at the Reception Counter, Ground Floor, Menara Hap Seng (Attention: Company Secretary of Hap Seng Consolidated Berhad).

  • 2.3 In addition to 2.2 above, questions may be submitted in advance via Boardroom Smart Investor Portal athttps://investor.boardroomlimited.com using the same ID and password provided in the item 6, Step 2 below, and select "Submit Questions" after selecting "HAP SENG CONSOLIDATED BERHAD (46TH) ANNUAL GENERAL MEETING" from "Corporate Meeting" to submit questions.

  • 2.4 Alternatively, questions may be submitted using the messaging window facility which will open concurrently with the Virtual Meeting Portal one hour before commencement of the AGM, i.e. from 9am on Thursday, 26 May 2022.

  • 2.5 No recording or photography of the AGM proceeding is allowed.

• 3. Appointment of Proxy or Proxies

  • 3.1 Shareholders are encouraged to participate and vote at the AGM remotely via RPEV. If a shareholder is not able to participate in the AGM via RPEV, he/she may appoint another person or the chairman of the meeting as his/her proxy or proxies and indicate the voting instructions in the proxy form.

    The proxy form could be (a) deposited at the Reception Counter, Ground Floor, Menara Hap Seng, Jalan P. Ramlee, 50250 Kuala Lumpur or (b) submitted electronically through the Boardroom Smart Investor Portal athttps://investor.boardroomlimited.com no later than Wednesday, 25 May 2022 at 10am. For appointment of proxy or proxies, kindly refer to item 6 below.

  • 3.2 Corporate shareholders, authorized nominees and exempt authorized nominees are to refer to item 6 below for appointment of corporate representative or proxy or proxies.

ADMINISTRATIVE GUIDE FOR THE AGM ADMINISTRATIVE GUIDE FOR THE AGM

3.3 3.3

The lodging of the proxy form will not preclude you from personally participating remotely and The lodging of the proxy form will not preclude you from personally participating remotely and voting at AGM should you subsequently wish to do so.

voting at AGM should you subsequently wish to do so.

3.4 3.4

Should you wish to personally participate remotely in the AGM, kindly register your intention to do so Should you wish to personally participate remotely in the AGM, kindly register your intention to do so via Boardroom Smart Investor Portal athttps://investor.boardroomlimited.com(Refer to item 6 - via Boardroom Smart Investor Portal athttps://investor.boardroomlimited.com (Refer to item 6 - Steps 1 to 3 below). Please note that upon your registration to personally participate remotely in the Steps 1 to 3 below). Please note that upon your registration to personally participate remotely in the AGM, any proxy or proxies appointment registered earlier will be deemed revoked. Alternatively, please AGM, any proxy or proxies appointment registered earlier will be deemed revoked. Alternatively, please write in [e-mail] revoke your earlier proxy or proxies write in [e-mail] to revoke your earlier proxy or proxies appointment no later than Wednesday, 25 May 2022 at 10am.

appointment no later than Wednesday, 25 May 2022 at 10am.

4. 4.

Poll Voting Poll Voting

Poll voting at the AGM will be conducted electronically ("e-Voting") with Boardroom appointed as the poll Poll voting at the AGM will be conducted electronically ("e-Voting") with Boardroom appointed as the poll administrator and GovernAce Advisory & Solutions Sdn Bhd appointed as the scrutineers to verify the poll administrator and GovernAce Advisory & Solutions Sdn Bhd appointed as the scrutineers to verify the poll results.

results.

5. 5.

e-Voting Procedure e-Voting Procedure

5.1 5.1 5.2 5.2

Step-by-step e-voting procedure will be explained by the poll administrator at the AGM; Step-by-step e-voting procedure will be explained by the poll administrator at the AGM; e-Voting could be cast via smart mobile phones, tablets, computers or laptops, using one of the e-Voting could be cast via smart mobile phones, tablets, computers or laptops, using one of the following methods:-following methods:-

(a)	launch Lumi AGM by scanning the QR code given to you in the email together with your
(a)	launch Lumi AGM by scanning the QR code given to you in the email together with your
remote participation user ID and password; or
remote participation user ID and password; or
(b)	access to Lumi AGM via website URLhttps://meeting.boardroomlimited.my.
(b)	access to Lumi AGM via website URLhttps://meeting.boardroomlimited.my.

6. 6.

Registration for Remote Participation and Electronic Voting Registration for Remote Participation and Electronic Voting

Step-by-step procedure for registration:-

Step-by-step procedure for registration:-

Step 1 - Register Online with Boardroom Smart Investor Portal (for first time registration only) Step 1 - Register Online with Boardroom Smart Investor Portal (for first time registration only)

[Note: If you have already signed up with Boardroom Smart Investor Portal, you are not required to [Note: If you have already signed up with Boardroom Smart Investor Portal, you are not required to register again. You may proceed to Step 2 - Submit request for Remote Participation user ID and register again. You may proceed to Step 2 - Submit request for Remote Participation user ID and password.]

password.]

(a)	Access websitehttps://investor.boardroomlimited.com;
(a)	Access websitehttps://investor.boardroomlimited.com;
(b)	Click "Register" to sign up as a user;
(b)	Click "Register" to sign up as a user;
(c)	Complete registration with all required information. Upload and attach softcopy of MyKAD (front
(c)	Complete registration with all required information. Upload and attach softcopy of MyKAD (front
and back) or passport in JPEG, PNG or PDF format;
and back) or passport in JPEG, PNG or PDF format;
(d)	Enter a valid email address and wait for Boardroom's email verification to complete the registration;
(d)	Enter a valid email address and wait for Boardroom's email verification to complete the registration;
and
and
(e)	Your registration will be verified and approved within one business day and an email notification
(e)	Your registration will be verified and approved within one business day and an email notification
will be sent to you.
will be sent to you.

Step 2 - Submit Request for Remote Participation User ID and Password Step 2 - Submit Request for Remote Participation User ID and Password [Note: The registration for remote access will be opened on 28 April 2022] [Note: The registration for remote access will be opened on 28 April 2022]

Individual Shareholders

Individual Shareholders

• - Login tohttps://investor.boardroomlimited.com using your user ID and password from Step 1

• - Login tohttps://investor.boardroomlimited.com using your user ID and password from Step 1 above; above;

• - Select "HAP SENG CONSOLIDATED BERHAD (46TH) ANNUAL GENERAL MEETING" from the list

• - Select "HAP SENG CONSOLIDATED BERHAD (46TH) ANNUAL GENERAL MEETING" from the list of Corporate Meetings and click "Enter";

  of Corporate Meetings and click "Enter";

• - Click on "Register for RPEV";

• - Click on "Register for RPEV";

• - Read and accept the General Terms and Conditions by clicking "Next"; and

• - Read and accept the General Terms and Conditions by clicking "Next"; and

• - Enter your CDS account number and thereafter submit your request.

• - Enter your CDS account number and thereafter submit your request.

ADMINISTRATIVE GUIDE FOR THE AGM ADMINISTRATIVE GUIDE FOR THE AGM

Appointment of Proxy or Proxies Appointment of Proxy or Proxies - -

Log in tohttps://investor.boardroomlimited.com using your user ID and password from Step 1 Log in tohttps://investor.boardroomlimited.comusing your user ID and password from Step 1 above.

above.

- -

Select "HAP SENG CONSOLIDATED BERHAD (46TH) ANNUAL GENERAL MEETING" from the list Select "HAP SENG CONSOLIDATED BERHAD (46TH) ANNUAL GENERAL MEETING" from the list of Corporate Meetings and click "Enter";

- - - - - - - -

of Corporate Meetings and click "Enter"; Click on "Submit eProxy Form";

Click on "Submit eProxy Form";

Read and accept the General Terms and Conditions by clicking "Next"; Read and accept the General Terms and Conditions by clicking "Next"; Enter your CDS Account Number and number of securities held;

Enter your CDS Account Number and number of securities held;

Select your proxy - either the Chairman of the meeting or individual named proxy or proxies and Select your proxy - either the Chairman of the meeting or individual named proxy or proxies and enter the required particulars of your proxy or proxies; enter the required particulars of your proxy or proxies;

- - - - - -

- -

Indicate your voting instructions - FOR or AGAINST or ABSTAIN. If you wish to have your proxy or Indicate your voting instructions - FOR or AGAINST or ABSTAIN. If you wish to have your proxy or proxies to act upon his/her discretion, please indicate DISCRETIONARY; proxies to act upon his/her discretion, please indicate DISCRETIONARY; Review and confirm your proxy or proxies appointment;

Review and confirm your proxy or proxies appointment; Click "Apply"; and

Click "Apply"; and

Download or print the eProxy form as acknowledgement. Download or print the eProxy form as acknowledgement.

Corporate Shareholders, Authorised Nominee and Exempt Authorised Nominee Corporate Shareholders, Authorised Nominee and Exempt Authorised Nominee

- -

Write in [e-mail] by providing the name of shareholder, CDS Write in [e-mail] providing the name of shareholder, CDS account number accompanied by the certificate of appointment of corporate representative or account number accompanied by the certificate of appointment of corporate representative or proxy form (as the case may be) to submit the request; and proxy form (as the case may be) to submit the request; and

- -

Provide a photocopy of the corporate representative's or proxy or proxies holder's MyKad (front and Provide a photocopy of the corporate representative's or proxy or proxies holder's MyKad (front and back) or passport in JPEG, PNG or PDF format together with his/her email address.

back) or passport in JPEG, PNG or PDF format together with his/her email address.

(a) You will receive a notification from Boardroom that your request has been received and is being

(a)You will receive a notification from Boardroom that your request has been received and is being verified; verified;

(b) (b)

Upon system verification of your registration against the AGM's register of members and/or record Upon system verification of your registration against the AGM's register of members and/or record of depositors as at 19 May 2022, you will receive an email from Boardroom either approving or of depositors as at 19 May 2022, you will receive an email from Boardroom either approving or rejecting your registration for remote participation. Remote access user ID and password will be rejecting your registration for remote participation. Remote access user ID and password will be provided if your registration is approved; and provided if your registration is approved; and

(c) (c)

Closing for submission of request is at 10am of 25 May 2022 (24 hours before the AGM). Closing for submission of request is at 10am of 25 May 2022 (24 hours before the AGM).

Step 3 - Login to Virtual Meeting Portal Step 3 - Login to Virtual Meeting Portal

[Note: Please note that the quality of the connectivity to Virtual Meeting Portal for live webcast as well as [Note: Please note that the quality of the connectivity to Virtual Meeting Portal for live webcast as well as for remote online voting is highly dependent on the bandwidth and the stability of the internet connectivity for remote online voting is highly dependent on the bandwidth and the stability of the internet connectivity available at the location of the remote users.]

available at the location of the remote users.]

(a) The Virtual Meeting Portal will be open for login at 9am on 26 May 2022 (AGM to commence at

(a)The Virtual Meeting Portal will be open for login at 9am on 26 May 2022 (AGM to commence at 10am);

10am);

(b) (b) (c) (c) (d) (d)

Follow the steps set out in the email referred to in Step 2(b) above; Follow the steps set out in the email referred to in Step 2(b) above;

The steps given will also guide you on how to view live webcast, ask questions and vote; The steps given will also guide you on how to view live webcast, ask questions and vote;

(e) (e)

The live webcast will end and the messaging window (for submission of questions) will be disabled The live webcast will end and the messaging window (for submission of questions) will be disabled once the Chairman announces the closure of the AGM; and once the Chairman announces the closure of the AGM; and You can logout from Virtual Meeting Portal.

You can logout from Virtual Meeting Portal.

• 7. Vouchers or Door Gifts

• 7. Vouchers or Door Gifts

  There will be NO vouchers or any door gifts for shareholders or proxies who participate in the AGM. There will be NO vouchers or any door gifts for shareholders or proxies who participate in the AGM.

• 8. Enquiry

• 8. Enquiry

  Should you have any enquiry prior to the AGM or if you wish to request for technical assistance to Should you have any enquiry prior to the AGM or if you wish to request for technical assistance to the AGM, please contact Boardroom's helpdesk at 03-7890 4700 or emailparticipate participate the AGM, please [e-mail].

Boardroom's helpdesk at 03-7890 4700 or emailto to