This document has been translated from a part of the Japanese original for reference purposes only. In the event of any discrepancy between this translated document and the Japanese original, the original shall prevail. The Company assumes no responsibility for this translation or for direct, indirect or any other forms of damages arising from the translation.
(Securities Code: 2002) June 4, 2024
To Those Shareholders with Voting Rights
Kenji Takihara
Director and President
Nisshin Seifun Group Inc.
25, Kanda-Nishiki-cho1-chome,
Chiyoda-ku, Tokyo JAPAN
CONVOCATION NOTICE OF THE 180th ORDINARY GENERAL MEETING
OF SHAREHOLDERS
This is to notify you that the 180th Ordinary General Meeting of Shareholders of Nisshin Seifun Group Inc. (the "Company") will be held as described below.
In convening this General Meeting of Shareholders, the Company has taken measures to provide information electronically that is the contents of the Reference Documents for the General Meeting of Shareholders, etc. (matters for electronic provision measures). This information is included in the "Convocation Notice of the 180th Ordinary General Meeting of Shareholders" and "Other Matters for Electronic Provision Measures of the 180th Ordinary General Meeting of Shareholders (Matters Excluded from Paper-based Documents Delivered to Shareholders)," which are provided on the Company's website.
The Company's website:https://www.nisshin.com/english/shareholders/meeting.html
In addition to the aforementioned website, matters for electronic provision measures are also provided on the website of the Tokyo Stock Exchange, Inc. ("TSE"). When checking our information at the TSE's website, please access the following website, enter and search for the issue name (Nisshin Seifun Group Inc.) or the securities code (2002), select "Basic information," "Documents for public inspection/PR information" and check "Notice of General Shareholders Meeting/Informational Materials for a General Shareholders Meeting" in the "Filed information available for public inspection" field.
TSE's website (Listed Company Search): https://www2.jpx.co.jp/tseHpFront/JJK020010Action.do?Show=Show
If you do not attend the meeting in person, you may exercise your voting rights by one of the following methods. Please review the "Reference Documents for the General Meeting of Shareholders," and exercise your voting rights no later than 5:30 p.m. (JST), Tuesday, June 25, 2024.
[Voting in Writing (by Postal Mail)]
Please indicate your vote for or against each of the proposals on the Voting Rights Exercise Form provided together with this Convocation Notice, then return the form so as to arrive by the aforementioned deadline for the exercise of voting rights.
[Voting Electronically (via the Internet, etc.)]
Please refer to the following "Guidance for the exercise of voting rights via the Internet, etc." and vote for or against each of the proposals at the voting rights exercise website by no later than the aforementioned deadline for the exercise of voting rights.
Wednesday, June 26, 2024 at 10:00 a.m. (Reception from 9:00 a.m.) Tokyo Marriott Hotel, B1 The GOTENYAMA Ballroom
4-7-36, Kitashinagawa, Shinagawa-ku, Tokyo
If there are any changes to the above times, place, or any other items, the information will be posted on the Company's website.
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3. Agenda of the Meeting: Matters to be reported:
Proposal to be resolved: Proposal No. 1: Proposal No. 2:
Proposal No. 3:
Proposal No. 4:
- Business Report and Consolidated Financial Statements for the 180th fiscal term (from April 1, 2023 to March 31, 2024) and results of audits on the Consolidated Financial Statements by the Independent Auditor and the Audit & Supervisory Committee
- Non-consolidatedFinancial Statements for the 180th fiscal term (from April 1, 2023 to March 31, 2024)
Dividends from Surplus
Election of Ten (10) Directors (Excluding Directors Who Are Members of the Audit & Supervisory Committee)
Election of One (1) Director Who Is a Member of the Audit & Supervisory Committee
Renewal of the Resolution to Approve Gratis Allotment of Subscription Rights to Shares for Securing and Improving Corporate Value of the Company and the Common Interests of the Shareholders
4. Matters Determined in the Convocation
-
Of matters for electronic provision measures, "Independent Auditor," "Systems to Ensure Appropriate Business Execution and the Status of Operation of Systems Concerned," and "Basic Policies Regarding Control of the Corporation" in the Business Report, the "Consolidated Statement of Changes in Net Assets," the "Notes to the Consolidated Financial Statement," the "Non-consolidated Statement of Changes in Net Assets," and the "Notes to the Non-consolidated Financial Statements" are not included in the paper-based documents delivered to shareholders who have requested such documents, in accordance with laws and regulations and Article 15, Paragraph 2 of the Company's Articles of Incorporation.
Accordingly, the paper-based documents delivered to shareholders who have requested such documents are part of the Business Report, the Consolidated Financial Statements, and the Non- consolidated Financial Statements audited by the Audit & Supervisory Committee, and the Consolidated Financial Statements and the Non-consolidated Financial Statements audited by the Independent Auditor in preparing the audit report. - If you exercise your voting rights via the Internet, etc., more than once, your final vote shall be deemed valid. If you exercise your voting rights by two different methods, that is, via the Internet, etc., as well as by mailing the Voting Rights Exercise Form, the vote via the Internet, etc., shall be deemed valid.
- In the event you do not indicate your vote for or against each of the proposals on the returned Voting Rights Exercise Form, it shall be deemed that you indicated a vote for.
- Modifications, if any, to the matters for electronic provision measures will be posted on the Company's website and the website of the TSE (Listed Company Search).
- Please refer to the "Guide to the 180th Ordinary General Meeting of Shareholders" provided together with this Convocation Notice for the operation of the meeting.
- If you are attending the meeting in person, please present the Voting Rights Exercise Form provided together with this Convocation Notice at the reception desk on arrival at the meeting. Please bring this Convocation Notice with you.
- If a proxy is attending the meeting on your behalf, the proxy shall present written proof of his/her power of representation and the Voting Rights Exercise Form at the reception desk on arrival at the meeting. You may appoint only one proxy, who shall be a shareholder of the Company with voting rights.
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Guide to Exercising Voting Rights
To exercise voting rights in advance
Please review the "Reference Documents for the General Meeting of Shareholders" and exercise your voting rights by either of the following methods.
Note: Institutional investors can use the platform for exercising voting rights operated by ICJ, Inc.
1. To exercise voting rights in writing (by postal mail)
- Please indicate your vote for or against each of the proposals on the Voting Rights Exercise Form, then return the form so as to arrive no later than 5:30 p.m. (JST), Tuesday, June 25, 2024.
- In the event you do not indicate your vote for or against each of the proposals on the Voting Rights Exercise Form, it shall be deemed that you indicated a vote for.
2. To exercise voting rights via the Internet, etc.
- Please refer to the following "Guidance for the exercise of voting rights via the Internet, etc." and exercise your voting rights no later than 5:30 p.m. (JST), Tuesday, June 25, 2024.
- If you exercise your voting rights via the Internet, etc., more than once, your final vote shall be deemed valid.
- If you exercise your voting rights by two different methods, that is, via the Internet, etc., as well as by mailing the Voting Rights Exercise Form, the vote via the Internet, etc., shall be deemed valid.
To attend the meeting
Please present the Voting Rights Exercise Form at the reception desk on arrival at the meeting. Please bring this Convocation Notice with you.
If a proxy is attending the meeting on your behalf, the proxy shall present written proof of his/her power of representation and the Voting Rights Exercise Form at the reception desk on arrival at the meeting. You may appoint only one proxy, who shall be a shareholder of the Company with voting rights.
Please note that if there are changes to the place, time, operating methods of the meeting, the information will be posted on the Company's website (https://www.nisshin.com/ir/stock/meeting/).
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Guidance for the exercise of voting rights via the Internet, etc.
Deadline for exercising voting rights: 5:30 p.m. (JST), Tuesday, June 25, 2024
- To exercise voting rights from a smartphone
1 Access the website for exercising voting rights from a smartphone
Use your smartphone or tablet to scan the "QR Code® to log into the website for exercising voting rights from a smartphone" at the bottom right of the Voting Rights Exercise Form.
2 Open the website for exercising voting rights
When you open the displayed URL, the website for exercising voting rights will appear. There are two methods for exercising voting rights.
- To indicate your vote for or against each proposal individually → 3
- To indicate your vote for all Company proposals, click "すべての会社提案議案について「賛成」する (Indicate your vote for all Company proposals)." → 4
3 To vote on each proposal individually
Click "各議案について個別に指示する (Vote individually)." Please indicate your vote for or against each of the proposals by following the instructions on the screen.
4 Complete the exercise
If there is no error on the confirmation page, click "この内容で行使する (Exercise this content)" to complete the exercise.
If you wish to change your vote after exercising your voting rights, you need to scan the QR Code® again and enter the "voting rights exercise code" and "password" indicated on the Voting Rights Exercise Form. (You can also exercise your voting rights by accessing the website for exercising voting rights (https://www.web54.net) directly from your computer.)
Note: QR Code is a registered trademark of DENSO WAVE INCORPORATED.
- To exercise voting rights from a computer
-
Access the website for exercising voting rightshttps://www.web54.net
Click "次へすすむ (Go to next)." - Log in
Enter the "voting rights exercise code" indicated on the Voting Rights Exercise Form, then click "ログイン (Log in)."
3 Enter the password
Enter the "password" indicated on the Voting Rights Exercise Form, create a "new password," then click "登録 (Register)."
The preparations are now complete. Please follow the instructions on the screen and enter your vote for or against.
Notes: Any communication fees, etc., incurred when using the website for exercising voting rights shall be borne by the shareholder.
The website for exercising voting rights may not be available depending on the Internet environment, the service you subscribe to, or the device model you are using.
Inquiries about the system, etc.:
Stock Transfer Agency Web Support
Sumitomo Mitsui Trust Bank, Limited
Dedicated dial-in:0120-652-031
(Operating hours: 9:00 to 21:00 (JST))
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Reference Documents for the General Meeting of Shareholders
Proposal and References
Proposal No. 1: Dividends from Surplus
The Company proposes the year-end dividend from the surplus for the fiscal year ended March 31, 2024, as detailed below, taking into account its current and future earnings status and financial position.This will result in the annual dividend, consisting of the interim and year-end dividends, of ¥45 per share for the fiscal year ended March 31, 2024, an increase of ¥5 from the previous fiscal year.
- Type of dividend Cash
-
Matters related to the allocation of dividend and total amount thereof ¥24 per share of the Company's common stock
Total amount of dividends: ¥7,140,961,296 - Effective date of dividend payment June 27, 2024
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Proposal No. 2: Election of Ten (10) Directors (Excluding Directors Who Are Members of the Audit & Supervisory Committee)
At the conclusion of this Ordinary General Meeting of Shareholders, the terms of office of all ten (10) Directors (excluding Directors who are members of the Audit & Supervisory Committee) will expire.
Therefore, we propose that ten (10) Directors (excluding Directors who are members of the Audit & Supervisory Committee) be elected. The Audit & Supervisory Committee has considered this proposal and expressed its opinion that there are no particular matters to be stated.
The candidates for Directors (excluding Directors who are members of the Audit & Supervisory Committee) are as follows.
No. | Name | Current Position and | Attendance at meetings of the | |
Responsibility in the Company | Board of Directors (Times) | |||
Director and President, | ||||
1 | Kenji Takihara | Renomination | Division Executive (Corporate | 13/13 (100%) |
Planning Division) | ||||
Director, Senior Managing | ||||
Executive Officer (In charge | ||||
2 | Naoto Masujima | Renomination | of General Administration | 13/13 (100%) |
Division and Human | ||||
Resources and Labor | ||||
Relations Division) | ||||
Director, Managing Executive | ||||
3 | Eiichi Suzuki | Renomination | Officer, and Division | 10/10 (100%) |
Executive (Finance and | ||||
Accounting Division) | ||||
4 | Takao Yamada | Renomination | Director and Senior Managing | 13/13 (100%) |
Executive Officer | ||||
5 | Takahiko Iwahashi | Renomination | Director and Managing | 10/10 (100%) |
Executive Officer | ||||
Renomination | ||||
6 | Kazuhiko Fushiya | Outside Director | Director | 13/13 (100%) |
Independent Director | ||||
Renomination | ||||
7 | Motoo Nagai | Outside Director | Director | 13/13 (100%) |
Independent Director | ||||
Renomination | ||||
8 | Nobuhiro Endo | Outside Director | Director | 12/13 (92.3%) |
Independent Director | ||||
Executive Officer and | ||||
9 | Seiichiro Takahashi | New candidate | Division Executive | - |
(Technology and Engineering | ||||
Division) | ||||
10 | Shinichi Ikeda | New candidate | - | - |
Note: Attendance information for Mr. Eiichi Suzuki and Mr. Takahiko Iwahashi only includes meetings of the Board of Directors held since their appointments on June 28, 2023.
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Name | Career Summary, Position and Responsibility in the Company | Number of the | ||
No. | Company's | |||
(Date of Birth) | [Significant Positions Concurrently Held] | |||
Shares Held | ||||
Renomination | April 1988 | Joined the Company | ||
June 2013 | Director, Nisshin Flour Milling Inc. | |||
June 2016 | Executive Officer | |||
June 2017 | Director | |||
June 2019 | Managing Executive Officer | |||
Managing Director, Nisshin Flour Milling | ||||
Inc. | ||||
Kenji Takihara | June 2021 | Senior Managing Director, Nisshin Flour | 46,160 shares | |
Milling Inc. | ||||
(February 3, 1966) | ||||
June 2022 | Director and President | |||
1 | Director and Chairman, Nisshin Flour | |||
Milling Inc. (to the present) | ||||
April 2023 | Director and President, Division Executive | |||
(Corporate Planning Division) (to the | ||||
present) | ||||
[Director and Chairman, Nisshin Flour Milling Inc.] | ||||
Reason for selecting the candidate for Director |
The Company selected Mr. Kenji Takihara as candidate for Director as he has a wealth of experience and excellent track record in the flour milling business and also has been leading the holding company's management as President of the Company, and thus is considered to possess the requisite skills and qualities for the Company to pursue sustainable growth and medium- to long-term enhancement of corporate value.
Renomination | April 1983 | Joined the Company | ||
June 2014 | Executive Officer, GS (Globalization) of | |||
Corporate Planning Division and General | ||||
Manager (China Business Development | ||||
Office of Corporate Planning Division) | ||||
June 2015 | Director, General Manager (Corporate | |||
Planning Department) and Division | ||||
Executive (Overseas Business Division), | ||||
Nisshin Flour Milling Inc. | ||||
June 2016 | Managing Director, General Manager | |||
(Corporate Planning Department) and | ||||
Division Executive (Overseas Business | ||||
Division), Nisshin Flour Milling Inc. | ||||
June 2017 | Director and Division Executive (General | |||
Naoto Masujima | Administration Division) | 36,281 shares | ||
(September 11, 1960) | June 2019 | Managing Executive Officer and Division | ||
2 | Executive (General Administration | |||
Division) | ||||
June 2021 | Director, Managing Executive Officer and | |||
Division Executive (General Administration | ||||
Division) | ||||
June 2022 | Director, Senior Managing Executive | |||
Officer and Division Executive (General | ||||
Administration Division) | ||||
June 2023 | Director, Senior Managing Executive | |||
Officer (In charge of General | ||||
Administration Division and Human | ||||
Resources and Labor Relations Division) | ||||
(to the present) | ||||
Reason for selecting the candidate for Director |
The Company selected Mr. Naoto Masujima as candidate for Director as he has a wealth of experience and excellent track record in overall management, including general administration, human resources, corporate planning and overseas business, and thus is considered to possess the requisite skills and qualities for the Company to pursue sustainable growth and medium- to long-term enhancement of corporate value.
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Name | Career Summary, Position and Responsibility in the Company | Number of the | ||
No. | Company's | |||
(Date of Birth) | [Significant Positions Concurrently Held] | |||
Shares Held | ||||
Renomination | April 1987 | Joined the Company | ||
June 2013 | General Manager (Accounting Department | |||
of Finance and Accounting Division) | ||||
June 2019 | Executive Officer and General Manager | |||
(Accounting Department of Finance and | ||||
Eiichi Suzuki | Accounting Division) | 7,700 shares | ||
(March 3, 1964) | June 2020 | Executive Officer and Division Executive | ||
3 | (Finance and Accounting Division) | |||
June 2023 | Director, Managing Executive Officer and | |||
Division Executive (Finance and | ||||
Accounting Division) (to the present) | ||||
Reason for selecting the candidate for Director | ||||
The Company selected Mr. Eiichi Suzuki as candidate for Director as he has a wealth of experience and | ||||
excellent track record in the areas including finance and accounting, and thus is considered to possess the | ||||
requisite skills and qualities for the Company to pursue sustainable growth and medium- to long-term | ||||
enhancement of corporate value. | ||||
Renomination | April 1983 | Joined the Company | ||
June 2011 | Director and General Manager (Tokyo | |||
Sales Department), Nisshin Flour Milling | ||||
Inc. | ||||
June 2012 | Executive Officer | |||
June 2013 | Director | |||
Managing Director and Division Executive | ||||
(Sales Division), Nisshin Flour Milling Inc. | ||||
Takao Yamada | April 2015 | Senior Managing Director and Division | 44,396 shares | |
Executive (Sales Division), Nisshin Flour | ||||
(September 27, 1960) | ||||
Milling Inc. | ||||
4 | April 2017 | Director and President, Nisshin Flour | ||
Milling Inc. (to the present) | ||||
June 2019 | Director and Managing Executive Officer | |||
June 2022 | Director and Senior Managing Executive | |||
Officer (to the present) | ||||
[Director and President (Representative Director), Nisshin Flour | ||||
Milling Inc.] | ||||
Reason for selecting the candidate for Director | ||||
The Company selected Mr. Takao Yamada as candidate for Director as he has a wealth of experience and | ||||
excellent track record in management of the flour milling business, and thus is considered to possess the | ||||
requisite skills and qualities for the Company to pursue sustainable growth and medium- to long-term | ||||
enhancement of corporate value. |
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Name | Career Summary, Position and Responsibility in the Company | Number of the | ||
No. | Company's | |||
(Date of Birth) | [Significant Positions Concurrently Held] | |||
Shares Held | ||||
Renomination | April 1987 | Joined the Company | ||
June 2013 | Director and General Manager (R&D | |||
Division), Nisshin Foods Inc. | ||||
April 2014 | Director and General Manger (Processed | |||
Foods Division), Nisshin Foods Inc. | ||||
June 2015 | Executive Officer | |||
June 2018 | Managing Director and General Manager | |||
(Processed Foods Division), Nisshin Foods | ||||
Inc. | ||||
June 2019 | Managing Executive Officer | |||
June 2020 | Managing Director and General Manager | |||
Takahiko Iwahashi | (Product Management Division), Nisshin | 35,416 shares | ||
Foods Inc. | ||||
(October 6, 1964) | ||||
June 2021 | Senior Managing Director and General | |||
5 | Manager (Product Management Division), | |||
Nisshin Foods Inc. | ||||
June 2022 | Senior Managing Director, Nisshin Seifun | |||
Welna Inc. | ||||
April 2023 | Director and President, Nisshin Seifun | |||
Welna Inc. (to the present) | ||||
June 2023 | Director and Managing Executive Officer | |||
(to the present) | ||||
[Director and President (Representative Director), Nisshin Seifun | ||||
Welna Inc.] | ||||
Reason for selecting the candidate for Director | ||||
The Company selected Mr. Takahiko Iwahashi as candidate for Director as he has a wealth of experience | ||||
and excellent track record in management of the processed food business, and thus is considered to possess | ||||
the requisite skills and qualities for the Company to pursue sustainable growth and medium- to long-term | ||||
enhancement of corporate value. | ||||
Renomination | April 1967 | Joined the Ministry of Finance | ||
Outside Director | July 1999 | Commissioner, National Tax Agency | ||
Independent Director | July 2001 | Deputy Governor, National Life Finance | ||
Corporation | ||||
July 2002 | Assistant Chief Cabinet Secretary | |||
January 2006 | Commissioner, Board of Audit of Japan | 8,300 shares | ||
Kazuhiko Fushiya | February 2008 | Commissioner (President), Board of Audit | ||
of Japan | ||||
(January 26, 1944) | ||||
January 2009 | Retired | |||
June 2009 | Audit & Supervisory Board Member | |||
6 | June 2015 | Director (to the present) | ||
[Chairman, The Institute of Internal Auditors - Japan] | ||||
Reason for selecting the candidate for Outside Director and a summary of the expected role | ||||
The Company selected Mr. Kazuhiko Fushiya as candidate for Outside Director as he currently provides | ||||
appropriate advice and supervision over the Company's business execution, based on a wealth of experience | ||||
and high-level expertise gained through his career in the Ministry of Finance and other governmental | ||||
organizations where he held important positions, and thus is hoped to continue to fulfill the aforementioned | ||||
expected role, as the Company pursues sustainable growth and medium- to long-term enhancement of its | ||||
corporate value. Although Mr. Fushiya has no experience in participating directly in corporate management, | ||||
except by serving as Outside Director or Outside Audit & Supervisory Board Member, he is believed, for | ||||
the aforementioned reasons, to be capable of adequately fulfilling the duties of Outside Director. |
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Name | Career Summary, Position and Responsibility in the Company | Number of the | ||||
No. | Company's | |||||
(Date of Birth) | [Significant Positions Concurrently Held] | |||||
Shares Held | ||||||
Renomination | April 1977 | Joined Industrial Bank of Japan, Limited | ||||
Outside Director | April 2005 | Executive Officer, Mizuho Corporate | ||||
Independent Director | Bank, Ltd. | |||||
April 2007 | Managing Executive Officer, Mizuho | |||||
Corporate Bank, Ltd. | ||||||
April 2011 | Deputy President - Executive Officer, | |||||
Mizuho Trust & Banking Co., Ltd. | ||||||
June 2011 | Deputy President (Representative | |||||
Director) and Deputy President - | 1,700 shares | |||||
Motoo Nagai | Executive Officer, Mizuho Trust & | |||||
Banking Co., Ltd. | ||||||
(March 4, 1954) | ||||||
April 2014 | Commissioner, Mizuho Trust & Banking | |||||
7 | ||||||
Co., Ltd. | ||||||
June 2014 | Retired as Commissioner, Mizuho Trust & | |||||
Banking Co., Ltd. | ||||||
June 2015 | Audit & Supervisory Board Member | |||||
June 2019 | Director (to the present) | |||||
[Outside Director, Nissan Motor Co., Ltd.] | ||||||
Reason for selecting the | candidate for Outside Director and a summary of the expected role | |||||
The Company selected Mr. Motoo Nagai as candidate for Outside Director as he currently provides | ||||||
appropriate advice and supervision over the Company's business execution, based on his wealth of | ||||||
experience and broad-based insight gained through management of financial institutions, and thus is hoped | ||||||
to continue to fulfill the aforementioned expected role, as the Company pursues sustainable growth and | ||||||
medium- to long-term enhancement of its corporate value. | ||||||
Renomination | April 1981 | Joined NEC Corporation | ||||
Outside Director | April 2006 | Senior Vice President and Executive | ||||
Independent Director | General Manager (Mobile Network | |||||
Operations Unit), NEC Corporation | ||||||
April 2009 | Executive Vice President, NEC Corporation | |||||
June 2009 | Executive Vice President and Member of | |||||
the Board, NEC Corporation | ||||||
April 2010 | President (Representative Director), NEC | |||||
Corporation | ||||||
April 2016 | Chairman of the Board (Representative | 700 shares | ||||
Nobuhiro Endo | Director), NEC Corporation | |||||
June 2019 | Chairman of the Board, NEC Corporation | |||||
(November 8, 1953) | ||||||
June 2022 | Executive Advisor, NEC Corporation (to | |||||
8 | ||||||
the present) | ||||||
Director (to the present) | ||||||
[Executive Advisor, NEC Corporation] | ||||||
[Outside Director, Japan Exchange Group, Inc.] | ||||||
[Outside Director, Sumitomo Pharma Co., Ltd.] | ||||||
[Outside Director, Tokio Marine Holdings, Inc.] | ||||||
[Vice Chair, KEIDANREN (Japan Business Federation)] | ||||||
Reason for selecting the candidate for Outside Director and a summary of the expected role | ||||||
The Company selected Mr. Nobuhiro Endo as candidate for Outside Director as he currently provides | ||||||
appropriate advice and supervision over the Company's business execution, based on his wealth of | ||||||
experience and broad-based insight as corporate executive, and thus is hoped to continue to fulfill the | ||||||
aforementioned expected role, as the Company pursues sustainable growth and medium- to long-term | ||||||
enhancement of its corporate value. |
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Nisshin Seifun Group Inc. published this content on 31 May 2024 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 31 May 2024 00:10:01 UTC.