Shareholders of
Clarion Malmö Live at the address Dag Hammarskjölds torg 2, Malmö,
Due to the continued spread of the coronavirus, precautionary measures will be implemented in connection with the EGM. The EGM will be held as short as possible and no food will be offered after the EGM. Shareholders, proxy holders and assistants showing any symptoms of infection, who have infected family members or who belong to a risk group should refrain from participating in the EGM. Shareholders are encouraged to carefully consider postal voting or to issue a power of attorney and voting instructions to a proxy. The company closely monitors developments on the coronavirus and may, when necessary, with short notice impose further precautionary measures. We encourage shareholders to stay updated via the company's website www.hexpol.com.
A. RIGHT TO PARTICIPATE IN THE EXTRAORDINARY GENERAL MEETING
Shareholders who wish to participate in the EGM must:
firstly, be registered in the share register maintained by
secondly, notify the company of their intention to attend the EGM under the address HEXPOL AB (publ), "Extraordinary General Meeting", c/o
In connection with notification, shareholders must state their name, address, telephone number (daytime), personal or corporate identity number and information concerning their shareholding. For shareholders who will be represented by proxy at the EGM, the original version of a signed and dated power of attorney must be enclosed with the notification. A form for the power of attorney is available on the company's website, www.hexpol.com and will be sent by mail on request to shareholders who state their address. For those representing a legal entity, a copy of the registration certificate or corresponding document showing the company's signatories must also be submitted. In order to be entitled to participate in the EGM, shareholders whose shareholding is registered in the name of a trustee must, before
B. POSTAL VOTING
The shareholders may exercise their voting rights at the general meeting by voting in advance, so called postal voting.
Shareholders who are natural persons may also cast their postal votes electronically through verification with BankID via
If issued by a legal entity, the form must be signed by authorized representative(s) and be accompanied by a registration certificate or corresponding documents evidencing the authorized representative(s) of the shareholder. The same applies if the shareholder is voting by post via proxy. Further instructions and conditions can be found in the postal voting form.
C. AGENDA OF THE EXTRAORDINARY GENERAL MEETING
Proposal for agenda
1. Opening of the Meeting.
2. Election of Chairman of the Meeting.
3. Preparation and approval of the list of shareholders entitled to vote at the Meeting.
4. Approval of the agenda.
5. Election of one or two officers to verify the minutes.
6. Determination of whether the Meeting has been duly convened.
7. Resolution on dividend.
8. Election of Chairman of the Board.
9. Closing of the Meeting.
Proposals
Election of Chairman of the Meeting (Item 2)
The Nomination Committee proposes that Georg Brunstam be elected Chairman of the EGM.
Resolution on dividend (Item 7)
Prior to the Annual General Meeting on
As record date for the dividend, the Board of Directors proposes
According to the most recently approved balance sheet as of
Election of new Chairman of the Board (item 8)
The Chairman of the Board of
If the general meeting resolves in accordance with the proposal by the Nomination Committee, the Board of Directors will consist of
In addition, the Nomination Committee proposes that the fee to the Chairman of
D. NUMBER OF SHARES AND VOTES IN THE COMPANY
The total number of shares in the company is 344,201,280, of which 14,765,620 shares
are of Series A and 329,435,660 shares of Series B. The total number of voting rights in the company is 477,091,860.
E. AVAILABLE DOCUMENTATION
The proposal of the Board of Directors concerning Item 7, the Board's motivated statement according to Chapter 18, Section 4 of the Swedish Companies Act, the report by the Board of Directors according to Chapter 18, Section 6 of the Swedish Companies Act, the auditor's report thereon and the company's Annual Report and the Auditor's Report for the financial year 2019 will be available for the shareholders at the company's office in Malmö no later than
F. INFORMATION AT THE GENERAL MEETING
At the EGM, the Board and the Managing Director shall, if requested by a shareholder and the Board considers that it can be done without material damage to the company, provide information regarding issues that may affect the assessment of an item on the agenda.
G. PROCESSING OF PERSONAL DATA
For information about the processing of your personal data, see https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf.
Malmö in
Board of Directors
For more information, please contact:
Peter Rosén, Acting CEO & CFO
Tel: +46 (0)40 25 46 60
https://news.cision.com/hexpol/r/notice-to-the-extraordinary-general-meeting-of-hexpol-ab--publ-,c3225990
https://mb.cision.com/Main/1100/3225990/1326488.pdf
(c) 2020 Cision. All rights reserved., source