DATA PROTECTION | ||
DESCRIPTION | ||
Date of drafting: March 6, 2024 | ||
1. Controller | Teleste Corporation | |
Telestenkatu 1 | ||
FI- 20660 Littoinen | ||
Finland | ||
Tel: +358 2 2605 611 | ||
www.teleste.com | ||
2. The contact person in file related issues | Senior Legal Counsel Teemu Limnell | |
Teleste Corporation | ||
Telestenkatu 1 | ||
FI- 20660 Littoinen | ||
Finland | ||
Tel. +358 2 2605 611 | ||
3. Name of the file | Registration for the Annual General Meeting of Teleste | |
Corporation to be held on April 11, 2024. | ||
4. The purpose for processing the personal data | The personal data of shareholders and proxy | |
representatives are processed for the purpose of collecting | ||
registrations for the Annual General Meeting of Teleste | ||
Corporation to be held on April 11, 2024 and for the | ||
purpose of ascertaining a registrant's identity and that | ||
he/she has the right to participate in the Annual General | ||
Meeting. Personal data are also processed to compile list | ||
of participants and voting list. Additionally, the personal | ||
data may also be processed for other purposes related to | ||
arranging the Annual General Meeting. | ||
The legal basis for the processing of personal data is the | ||
statutory obligation of the data controller to hold an annual | ||
general meeting based on the Limited Liability Companies | ||
Act (624/2006). | ||
The data collected is stored for four (4) months or for a | ||
period required by applicable law. | ||
5. Data content of the file | If a shareholder registers for the meeting on the Internet or | |
by e-mail, Euroclear Finland Ltd will act as the technical | ||
facilitator of the data collection. The following data can be | ||
collected through this service: | ||
Company restricted |
6. Regular sources of the data
7. Regular disclosures of data and data transfers outside EU or outside European Economic Area
8. The principles of register protection
- name, personal ID / date of birth, address, telephone number, e-mail address, book-entry account number, amount of shares and votes.
In case a shareholder authorizes another person to represent him or her in the meeting the name and the personal ID / date of birth of the proxy representative will be collected as well.
The book-entry account number is only used for identification in Euroclear Finland Ltd's system and it is not submitted to Teleste Corporation.
When registering for the meeting on the Internet a person enters the data about himself/herself. The registration system compares the entered data to the list of Teleste Corporation's shareholders maintained by Euroclear Finland Ltd and retrieves the participant's shareholder data from the shareholder list. In connection with authorizing a proxy the person also enters the proxy's required personal information into the registration system.
When a shareholder registers by e-mail, a representative of Teleste Corporation or Euroclear Finland Ltd registers the data submitted by him/her manually into Euroclear Finland Ltd's electronic registration system.
The data may be made available to such third parties who will participate in arranging the Annual General Meeting and need the data for such purpose.
A list of participants will be annexed to the minutes of the Annual General Meeting. The list includes the names of the shareholders participated in the meeting, the names of possible proxy representatives and assistants and the amounts of shares and votes. A list of shareholders will be displayed in the Annual General Meeting including shareholders' names, addresses and the amounts of shares and votes.
No data is transferred outside the EU or the European Economic Area.
A. Manual register:
When a shareholder registers for the meeting by e-mail, a representative of Teleste Corporation or Euroclear Finland Ltd registers the data submitted by him/her manually into Euroclear Finland Ltd's electronic registration system. The manual register is kept in a locked space.
B. Electronic data register:
Company restricted
The database containing the data entered into the | |
registration system has been protected by usernames and | |
passwords. The data is only available for the authorized | |
persons. The connection from a user's browser to | |
Euroclear Finland Ltd's server is encrypted with SSL | |
technology. | |
9. Right of access and realization of the right of access | A registrant has the right of access to the data on |
him/herself in the file, or to receive a notice that the file | |
does not contain such data. A person who wishes to have | |
access to the data on himself/herself is asked to address the | |
request to Teemu Limnell, as in section 2. | |
10. Correction of the data and realization of the correction | A registrant has a right to require that Teleste Corporation |
will correct, erase or supplement personal data concerning | |
him/her contained in the file in case such data are | |
erroneous, unnecessary, incomplete or obsolete as regards | |
the purpose of the processing. Requests for correction are | |
asked to be addressed to Teemu Limnell, as in section 2. | |
The registrant has a right to lodge a complaint with a supervisory authority regarding the processing of the registrant´s personal data. In Finland the competent authority is the Data Protection Ombudsman (https://tietosuoja.fi/en/home).
Company restricted
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Teleste Oyj published this content on 06 March 2024 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 06 March 2024 15:25:04 UTC.