Our Ref: CO2 ASX Announce 2011 Annual General Meeting Notice (335)
18 January 2012
Company Announcements Office
Australian Securities Exchange
ANNOUNCEMENT 335
Level 6 By ASX Online
20 Bridge Street Number of pages: 11
SYDNEY NSW 2000 (including this page) Dear Sir
Re: Notice of 2011 Annual General Meeting & Proxy
Enclosed are the following CO2 Group Limited documents which will be sent to shareholders today:
• Notice of Annual General Meeting with supporting Explanatory Memorandum; and
• Pro forma Proxy Form.
The Annual Report for the period ended 30 September 2011 which will be sent to those shareholders who have requested a copy was released to the market on 28 November 2011. The Report is
available on our web site www.co2australia.com.au.
The Company's Annual General Meeting will be held in Melbourne, on Friday 24 February 2012 at
11.30 am EDST.
Yours faithfully
Harley Whitcombe
Company Secretary
ENC
CO2 Group Limited | ||
Level 11, 225 St Georges Terrace Perth WA 6000 PO Box 7312 Cloisters Square Perth WA 6850 | Tel. 08 9321 4111 Fax. 08 9321 4411 | ABN 50 009 317 846 |
ABN 50 009 317 846
NOTICE OF ANNUAL GENERAL MEETINGA PROXY FORM IS ENCLOSED
Please read the Notice and Explanatory Memorandum carefully. If you are unable to attend the Annual General Meeting, please complete and return the enclosed Proxy Form in accordance with the specified directions.6322185/2 0
NOTICE OF ANNUAL GENERAL MEETING
CO2 Group Limited (ABN 50 009 317 846)
Time: 11.30 am (EDST)
Date: Friday, 24 February 2012
Place: Baker & McKenzie Sydney Room Level 19, CBW
181 William Street
Melbourne Victoria 3000
Notice is given of the 2011 annual general meeting of CO2
Group Limited (Company or CO2 Group). This notice of meeting
is issued by CO2 Group of Level 11, 225 St George's Terrace,
Perth, Western
Australia.
The business of the meeting will consist of the following:
ORDINARY BUSINESS
1 FINANCIAL REPORT
To receive and consider the financial report, the directors'
report and the auditor's report of the
Company for the financial year ended 30 September 2011.
2 REMUNERATION REPORT - RESOLUTION 1
To consider, and if thought fit, to pass the following resolution as an ordinary resolution:
"That, for the purposes of section 250R(2) of the Corporations Act, the Company adopt the
Remuneration Report as set out in the Annual Report for the financial year ending 30 September
2011."
Note: The vote on this resolution is advisory only and does not bind the Directors or the
Company.
Shareholders who intend to appoint the Company's Chairman as
proxy (including an appointment by default) should have
regard to the important information below under the heading
"Important information concerning proxy votes on Resolutions
1 and 4".
3 RE-ELECTION OF DIRECTOR - RESOLUTION 2
To consider, and if thought fit, to pass the following resolution as an ordinary resolution:
"That Ian Norman Trahar retires pursuant to Rule 7.1(d) of the Company's constitution, and being eligible, is re-elected as a director of the Company."
4 RE-ELECTION OF DIRECTOR - RESOLUTION 3
To consider, and if thought fit, to pass the following resolution as an ordinary resolution:
"That Christopher David Mitchell, retires pursuant to Rule 7.1(d) of the Company's constitution, and being eligible, is re-elected as a director of the Company."
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5 APPROVE INCREASE IN NON-EXECUTIVE DIRECTORS' FEES - RESOLUTION 4
To consider and, if thought fit, to pass the following resolution as an ordinary resolution:
"In accordance with the Company's Constitution and Rule 10.17 of the Listing Rules of ASX Limited, approve an increase in the maximum aggregate amount of directors' fees payable to non-executive directors by $150,000 from $250,000 to $400,000 per annum, to be divided among them in such a manner as they may determine."
Note: Shareholders who intend to appoint the Company's Chairman as proxy (including an appointment by default) should have regard to the important information below under the heading "Important information concerning proxy votes on Resolutions 1 and 4".
VOTING PROHIBITIONS AND VOTING EXCLUSION STATEMENTS
RESOLUTION 1
Voting Prohibition
In accordance with the Corporations Act, a vote on Resolution
1 must not be cast (in any capacity) by or on behalf of any
of the following persons:
a) a member of the Key Management Personnel (as defined under
the heading "Important Information Concerning Proxy Votes on
Resolutions 1 and 4"), details of whose remuneration are
included in the Remuneration Report; or
b) a closely related party of such a member.
However, a person described above may cast a vote on
Resolution 1 if:
c) the person does so as a proxy appointed by writing that
specifies how the proxy is to vote on the proposed Resolution
1; and
d) the vote is not cast on behalf of a person described in
the paragraphs a) or b) above.
RESOLUTION 4
Voting Prohibition
In accordance with the Corporations Act, a vote on Resolution
4 must not be cast by a person appointed as a proxy if:
a) the proxy is either:
i. a member of the Key Management Personnel; or
ii. a closely related party of a member of the Key Management
Personnel; and b) the appointment does not specify the way
the proxy is to vote on Resolution 4. However, the above
prohibition does not apply if:
c) the proxy is the Chairperson; and
d) the appointment expressly authorises the Chairperson to
exercise the proxy even if the Resolution is connected
directly or indirectly with remuneration of a member of the
Key Management Personnel.
Voting Exclusion
In accordance with Listing Rule 10.17.1, and without limiting
the voting prohibition set out above, the Company will also
disregard any votes cast by or behalf of any Director or
their associates. However, the Company need not disregard a
vote if:
a) it is cast by a person as proxy for a person who is
entitled to vote, in accordance with the directions on the
proxy form; or
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b) it is cast by a person chairing the meeting as proxy for a
person who is entitled to vote, in accordance with a
direction on the proxy form to vote as the proxy decides.
Shareholders who intend to the appoint the Chairperson as
proxy (including an appointment by default) should have
regard to the important information below under the heading
"Important information concerning proxy votes on Resolutions
1 and 4."
HOW TO VOTE
How do you exercise your right to vote?
All holders of ordinary shares appearing on the CO2 Group
Limited share register at 5.00pm (EDST) on
22nd February 2012 are entitled to attend and
vote at the meeting.
Jointly held shares
If your shares are jointly held, only one of the joint holders is entitled to vote. If more than one holder votes in respect of jointly held shares, only the vote of the holder whose name appears first on the register will be counted. You need not exercise all of your votes in the same way, nor need you cast all of your votes.
Corporations voting
In order to vote at the meeting, a corporation, which is a member, may appoint a person to act as its representative. A representative does not have to be a shareholder of CO2 Group. The appointment should comply with section 250D of the Corporations Act. The representative should bring to the meeting evidence of his or her appointment including any authority under which it is signed. Alternatively, you may appoint a proxy to vote on your behalf.
Voting by proxy
If you cannot attend, you may appoint a proxy to attend and
vote for you. A proxy does not have to be a Shareholder. To
ensure that all Shareholders can exercise their right to vote
on each proposed resolution, a CO2 Group shareholder proxy
form is enclosed with this notice of annual general meeting
together with a reply paid envelope.
A Shareholder that is entitled to cast 2 or more votes may
appoint 2 proxies and may specify the proportion or number of
votes each proxy is appointed to exercise. If no proportion
or number is specified, each proxy may exercise half of the
Shareholder's votes.
Recent changes to the law have impacted on the way proxies
vote at Company meetings. Broadly, these changes include
that:
a) if a proxy holder votes, they must cast all directed
proxies as directed; and
b) any directed proxies which are not voted will
automatically default to the Chairperson who must vote the
proxies as directed.
Please consult your professional adviser for further
details.
Proxy forms must be deposited at CO2 Group's registry,
Computershare Investor Services Pty Limited by using the
enclosed reply paid envelope or by posting, delivery or
facsimile to:
CO2 Group Limited share registry Computershare Investor
Services Pty Limited Mail: GPO Box 242
Melbourne Victoria 3001
Australia
Delivery: Level 2, Reserve Bank Building
45 St George's Terrace, Perth
Western Australia, 6000
6322185/2 3
Facsimile: 1800 783 447 (within Australia)
+61 3 9473 2555 (outside Australia)
Enquires: 1300 798 306 (within Australia)
+61 3 9415 4830 (outside Australia)
to be received not less than 48 hours before the time of the
meeting, that is, by 11.30 am (EDST) on 22nd
February 2012.
The proxy form provides details of what you need to do to
appoint a proxy to attend and vote for you.
Voting procedure
As ordinary resolutions, Resolutions 1, 2, 3 and 4 will be
approved if at least 50% of the votes cast by
Shareholders entitled to vote on the resolutions at the
meeting are voted in favour of the resolutions.
Under the terms of the CO2 constitution, a poll is to be
conducted as directed by the Chairman of the meeting.
Important Information Concerning Proxy Votes on Resolutions 1 and 4
The Corporations Act now places certain restrictions on the
ability of Key Management Personnel and their closely related
parties to vote on the advisory resolution to adopt the
Remuneration Report and Resolutions connected directly or
indirectly with the remuneration of the Key Management
Personnel. "Key Management Personnel" has the same meaning
given in the accounting standards. Broadly speaking this
includes the Directors and those other persons having
authority and responsibility for planning, directing and
controlling the activities of the Company, directly or
indirectly. The Remuneration Report identifies the Key
Management Personnel for the financial year ended 30
September 2011. Their closely related parties are defined in
the Corporations Act, and include certain of their family
members, dependants and companies they control. At the Annual
General Meeting, the new laws will impact on Resolutions 1
and 4.
For these reasons, Shareholders who intend to vote by proxy
should carefully consider the identity of their proxy and
consider appointing someone other than one of the Key
Management Personnel, as such persons may not be able to vote
undirected proxies. Shareholders are also encouraged to
direct their proxy as to how to vote on all Resolutions. If
you do not do so, you risk your vote not being cast.
Undirected proxies held by Key Management Personnel or their
closely related parties will not be voted on
Resolutions 1 and 4. Similarly, undirected proxies held by
the Chairperson will not be voted on Resolutions
1 and 4 unless you mark the box indicated on the proxy form.
Marking this box will constitute an express authorisation by
you directing the Chairperson to vote your proxy in favour of
both Resolutions 1 and 4 (unless you have exercised your
right to direct the Chairperson otherwise by marking the
'against' column in respect of one or both of the relevant
Resolutions). This express authorisation acknowledges that
the Chairperson may vote your proxy even if he or she has an
interest in the outcome of Resolutions 1 and 4 and that votes
cast by the Chairperson for those Resolutions, other than an
authorised proxy holder, will be disregarded because of that
interest.
By Order of the Board
CO2 Group Limited
Harley Whitcombe
Company Secretary
Dated: 17 January 2012
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CO2 GROUP LIMITEDABN 50 009 317 846
EXPLANATORY MEMORANDUM TO SHAREHOLDERSINTRODUCTION
This Explanatory Memorandum has been prepared for the
information of Shareholders of the Company in connection with
the business to be transacted at the annual general meeting
of the Company to be held on
24th February 2012.
At that meeting, Shareholders will be asked to pass
resolutions to:
• adopt the Remuneration Report for the financial year ended 30 September 2011;
• re-elect Ian Norman Trahar and Christopher David Mitchell; and
• approve an increase in non-executive Directors' fees.
The purpose of this Explanatory Memorandum is to provide information that the Board believes to be material to Shareholders in deciding whether or not to pass those resolutions. This Explanatory Memorandum should be read in conjunction with the accompanying notice of annual general meeting.
ORDINARY BUSINESS
CONSIDERATION OF FINANCIAL REPORTS
The Corporations Act requires that the Financial Report,
Directors' Report and the Auditor's Report of the Company be
laid before the Annual General Meeting. Whilst the
Corporations Act does not require shareholders to approve
these reports, Shareholders will have the opportunity to
raise questions in respect to these reports at the
meeting.
As a Shareholder, you are entitled to submit a written
question to the auditor prior to the meeting provided that
the question relates to:
• the contents of the Auditor's Report; or
• the conduct of the audit in relation to the Financial Report.
All written questions must be received by the Company no
later than five business days before Friday, 24
February 2012. All questions must be sent to the Company and
may not be sent directly to the auditor. The
Company will then forward all questions to the auditor.
The Company's auditor or his representative will be present
at the meeting and Shareholders will have the opportunity to
ask the auditor questions in relation to the conduct of the
audit, the preparation and content of the Auditor's Report,
the accounting policies adopted by the Company in preparing
its Financial Report, and the independence of the auditor.
RESOLUTION 1 - ADOPTION OF THE REMUNERATION REPORT FOR THE FINANCIAL YEAR ENDING 30 SEPTEMBER
2011
The Annual Report for the financial year ended 30 September 2011 contains a Remuneration Report which sets out the remuneration policy for the Company and reports the remuneration arrangements in place for Directors and Specified Executives.
6322185/2 5
Section 250R(2) of the Corporations Act requires companies to
put a resolution to their members that the Remuneration
Report be adopted. The vote on the resolution is advisory
only and is not binding on the Directors or the Company.
A reasonable opportunity will be allowed for the Shareholders
to ask questions about and make comments on the Remuneration
Report.
The Corporations Act provides that if 25% or more of votes
that are cast are voted against the adoption of the
Remuneration Report at two consecutive Annual General
Meetings, Shareholders will be required to vote at the second
of those Annual General Meetings on a resolution (a "spill
resolution") that another meeting be held within 90 days at
which all of the Directors (other than a managing director)
who were in office at the date of the approval of the
applicable Directors' Report must stand for re-election.
If you intend to appoint a member of the Key Management
Personnel (including any Director or the Chairperson) or
their closely related parties as your proxy, please refer to
the important information contained in the Notice of Meeting
under the heading "Important Information Concerning Proxy
Votes on Resolutions 1 and 4".
RESOLUTION 2 - RE-ELECTION OF DIRECTOR
Ian Norman Trahar B.Ec, MBA
Mr Trahar has a resource and finance background. He is a
director and significant shareholder of Avatar
Industries Pty Ltd and he was a director and Chairman of the
listed company Kresta Holdings Limited until
14 March 2011. He is a member of the Australian Institute of
Directors.
Mr Trahar retires pursuant to Rule 7.1(d) of the Constitution
and being eligible, seeks re-election.
RESOLUTION 3 - RE-ELECTION OF DIRECTOR
Christopher David Mitchell PhD, BSc (Hons). GAICD
Dr Mitchell has PhD in biology from the University of
Melbourne, is a graduate of the Australian Institute of
Company Directors and has a 20 year involvement in Australian
and international climate research. He is Adjunct Professor
at the School of Environmental Science Murdoch University.
Prior to joining CO2 Group full time Dr Mitchell was
Foundation Director of the Centre for Australian Weather and
Climate Research, a partnership between CSIRO and the Bureau
of Meteorology, and was CEO of the Cooperative Research
Centre for Greenhouse Accounting. He chaired the Victorian
Climate Change Minister's Reference Council on Climate Change
Adaptation and is on the CSIOR's Environmental and Natural
Resources Sector Advisory Committee.
Dr Mitchell retires pursuant to Rule 7.1(d) of the
Constitution and being eligible, seeks re-election.
RESOLUTION 4 - APPROVAL OF INCREASE IN NON-EXECUTIVE DIRECTORS' FEES
Background
The Company seeks shareholder approval for an increase in
non-executive Directors' fees of $150,000 per annum from the
current level of $250,000 to $400,000 per annum in accordance
with the Company's Constitution and Rule 10.17 of the Listing
Rules of ASX Limited. The Board determines the distribution
of non-executive Directors' fees between each individual
non-executive Director.
The current maximum aggregate amount payable to non-executive
Directors of $250,000 was approved by shareholders in
2001.
The proposed increase will allow the board to attract,
motivate and retain highly skilled non-executive
Directors in guiding the Company forward.
The remuneration of each Director for the year ended 30
September 2011 is detailed in the Company's
2011 Annual Report.
6322185/2 6
If you intend to appoint a member of the Key Management Personnel (including any Director or the Chairperson) or their closely related parties as your proxy, please refer to the important information contained in the Notice of Meeting under the heading "Important Information Concerning Proxy Votes on Resolutions 1 and 4".
Directors' Recommendation and Open Proxies
The Board recommends that Shareholders vote in favour of each
of Resolutions 2 and 3. The Chairperson will vote undirected
proxies in favour of Resolutions 2 and 3.
The Board (other than the non-executive Directors) recommends
that Shareholders vote in favour of Resolution 4. Given the
interest of the non-executive Directors in Resolution 4, they
make no recommendation on that Resolution.
In respect of Resolutions 1 and 4, Shareholders should refer
to the important information above under the heading
"Important Information Concerning Proxy Votes on Resolutions
1 and 4".
6322185/2 7
Crea ng a be er climate CO2 Group Limited ABN 50 009 317 846
000001 000 COZ MR SAM SAMPLE FLAT 123
123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
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