P E Analytics : CSR Policy

CORPORATE SOCIALRESPONSIBILITY (CSR POLICY)

INTRODUCTION

Corporate Social Responsibility is not a new concept in India, however, the Ministry of Corporate Affairs, Government of India has recently notified the Section 135 of the Companies Act, 2013 along with Companies (Corporate Social Responsibility Policy) Rules, 2014 "hereinafter CSR Rules" and other notifications related thereto which makes it mandatory (with effect from 1st April, 2014) for certain companies who fulfil the criteria as mentioned under Sub Section 1 of Section 135 to comply with the provisions relevant to Corporate Social Responsibility. As mentioned by United Nations Industrial Development Organization (UNIDO), CSR is generally understood as being the way through which a company achieves a balance of economic, environmental and social imperatives ("Triple- Bottom-Line- Approach"), while at the same time addressing the expectations of shareholders and stakeholders.

WHAT IS CSR?

The term "Corporate Social Responsibility (CSR)" can be referred as corporate initiative to assess and take responsibility for the company's effects on the environment and impact on social welfare. The term generally applies to companies efforts that go beyond what may be required by regulators or environmental protection groups.

Corporate social responsibility may also be referred to as "corporate citizenship" and can involve incurring short-term costs that do not provide an immediate financial benefit to the company, but instead promote positive social and environmental change.

Moreover, while proposing the Corporate Social Responsibility Rules under Section 135 of the Companies Act, 2013, the Chairman of the CSR Committee mentioned the Guiding Principle as follows: "CSR is the process by which an organization thinks about and evolves its relationships with stakeholders for the common good, and demonstrates its commitment in this regard by adoption of appropriate business processes and strategies. Thus CSR is not charity or mere donations. CSR is a way of conducting business, by which corporate entities visibly contribute to the social good. Socially responsible companies do not limit themselves to using resources to engage in activities that increase only their profits. They use CSR to integrate economic, environmental and social objectives with the company's operations and growth."

FOR WHOM IT'S APPLICABLE ?

The companies on whom the provisions of the CSR shall be applicable are contained in Sub Section 1 of Section 135 of the Companies Act, 2013. As per the said section, the companies having Net worth of INR 500 crore or more; or Turnover of INR 1000 crore or more; or Net Profit of INR 5 crore or more during any financial year shall be required to

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constitute a Corporate Social Responsibility Committee of the Board "hereinafter CSR Committee" with effect from 1st April, 2014. The pictorial representation below gives the representation of Section 135 (1).

The above provision requires every company having such prescribed Net worth or Turnover or Net Profit shall be covered within the ambit of CSR provisions. The section has used the word "companies" which connotes a wider meaning and shall include the foreign companies having branch or project offices in India.

WHAT TO DO WHEN CSR IS APPLICABLE?

Once a company is covered under the ambit of the CSR, it shall be required to comply with the provisions of the CSR. The companies covered under the Sub section 1 of Section 135 shall be required to do the following activities:

1. As provided under Section 135(1) itself, the companies shall be required to Constitute Corporate Social Responsibility Committee of the Board "hereinafter CSR Committee". The CSR Committee shall be comprised of 3 or more directors, out of which at least one director shall be an independent director.
2. The Board's report shall disclose the compositions of the CSR Committee.
3. All such companies shall spend, in every financial year, at least two per cent of the average net profits of the company made during the three immediately preceding financial years, in pursuance of its Corporate Social Responsibility Policy. It has been clarified that the average net profits shall be calculated in accordance with the provisions of Section 198 of the Companies Act, 2013. Also, proviso to the Rule provide 3(1) of the CSR Rules that the net worth, turnover or net profit of a foreign company of the Act shall be computed in accordance with balance sheet and profit and loss account of such company prepared in accordance with the provisions of clause (a) of sub-section
   (1) of section 381 and section 198 of the Companies Act,2013.

REPORTING FOR CSR

Rule 8 of the CSR Rules provides that the companies, upon which the CSR Rules are applicable on or after 1st April, 2014 shall be required to incorporate in its Board's report an annual report on CSR containing the following particulars:

• A brief outline of the company's CSR Policy, including overview of projects or programs proposed to be undertaken and a reference to the web-link to the CSR policy and projects or programs;
• The composition of the CSR Committee;
• Average net profit of the company for last three financial years;
• Prescribed CSR Expenditure (2% of the amount of the net profit for the last 3 financial years);
• Details of CSR Spent during the financial year;
• In case the company has failed to spend the 2% of the average net profit of
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the last three financial year, reasons thereof;

ROLE OF CSR COMMITTEE

The CSR Committee constituted in pursuance of Section 135 of the Companies Act, 2013 shall be required to carry out the following activities:

1. Formulate and recommend to the Board, a Corporate Social Responsibility Policy which shall indicate the activities to be undertaken by the company as specified in Schedule VII;
2. Recommend the amount of expenditure to be incurred on the activities referred to in clause (a); and
3. Monitor the Corporate Social Responsibility Policy of the company from time totime.

WHAT IF A COMPANY CEASES TO BE COVEREDUNDER SECTION 135

Rule 3(2) of the Corporate Social Responsibility Rules, 2014 provides that every company which ceases to be a company covered under section 135(1) of the Act for three consecutive financial years shall not be required to:

1. constitute a CSR Committee; and
2. comply with the provisions contained in subsection (2) to (5) of the said section till such time it meets the criteria specified in sub section (1) of Section135.
   Accordingly, if a company, for 3 consecutive years, ceases to be covered under the ambit of section 135(1), it shall not be required to fulfill the conditions relating to the constitution of CSR Committee and other related provisions.

1. THE OBJECTIVES OF THE POLICY

This Policy shall be read in line with Section 135 of the Companies Act 2013, Companies (Corporate Social Responsibility Policy) Rules, 2014 and such other rules, regulations, circulars, and notifications (collectively referred hereinafter as Regulations ') as may be applicable and as amended from time to time and will, inter-alia, provide for the following:

• Establishing a guideline for compliance with the provisions of Regulations to dedicate percentage of Company's profits for social projects.
• Ensuring the implementation of CSR initiatives in letter and spirit

through appropriate procedures and reporting

• Creating opportunities for employees to participate in socially responsible initiatives.

2. DEFINITIONS.

In this Policy unless the context otherwise requires:

1. "Act" means the Companies Act, 2013;
2. "Annexure" means the Annexure appended to these rules;
3. "Corporate Social Responsibility (CSR)" means and includes but is not limited to

1. Projects or programs relating to activities specified in Schedule VII to the Actor

1. Projects or programs relating to activities undertaken by the board of directors of a company (Board) in pursuance of recommendations of the CSR Committee of the Board as Per declared CSR Policy of the company subject to the condition that such policy will cover subjects enumerated in Schedule Vll of the Act.

1. "CSR Committee" means the Corporate Social Responsibility Committee of the

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Board referred to in section 135 of the Act

1. "CSR Policy" relates to the activities to be undertaken by the company as specified in Schedule VII to the Act and the expenditure thereon, excluding activities undertaken in pursuance of normal course of business of a company.

1. "Net profit" means the net profit of a company as per its financial statement prepared in accordance with the applicable provisions of the Act, but shall not include the following, namely: -

1. Any profit arising from any overseas branch or branches of the company' whether operated as a separate company otherwise;
2. Any dividend received from other companies in India, which are covered under and complying with the provisions of section 135 of the Act:
   Provided that net profit in respect of a financial year for which the relevant financial

1. Words and expressions used and not defined in these rules but defined in the Act shall have the same meanings respectively assigned to them in the Act.

3. CSR ACTIVITIES

The Policy recognizes that corporate social responsibility is not merely compliance; it is a commitment to support initiatives that measurably improve the lives of underprivileged by one or more of the following focus areas as notified under Section 135 of the Companies Act 2013 and Companies (Corporate Social Responsibility Policy) Rules 2014:

i. Eradicating hunger, poverty & malnutrition, promoting preventive health care & sanitation & making available safe drinking water;

1. Promoting education, including special education & employment enhancing vocation skills especially among children, women, elderly & the differently unable & livelihood enhancement projects;
2. Promoting gender equality, empowering women, setting up homes & hostels for women & orphans, setting up old age homes, day care centers& such other facilities for senior citizens & measures for reducing inequalities faced by socially & economically backward groups;
3. Reducing child mortality and improving maternal health by providing good hospital facilities and low cost medicines;
4. Providing with hospital and dispensary facilities with more focus on clean and good sanitation so as to combat human immunodeficiency virus, acquired immune deficiency syndrome, malaria and other diseases;
5. Ensuring environmental sustainability, ecological balance, protection of flora & fauna, animal welfare, agro forestry, conservation of natural resources & maintaining quality of soil, air &water;
6. Employment enhancing vocational skills
7. Protection of national heritage, art & culture including restoration of buildings & sites of historical importance & works of art; setting up public libraries; promotion & development of traditional arts &handicrafts;
8. Measures for the benefit of armed forces veterans, war widows & their dependents;
9. Training to promote rural sports, nationally recognized sports, sports & Olympic sports;
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1. Contribution to the Prime Minister 's National Relief Fund or any other fund set up by the Central Government for socio-economic development & relief & welfare of the Scheduled Castes, the Scheduled Tribes, other backward classes, minorities &women;
2. Contributions or funds provided to technology incubators located within academic institutions, which are approved by the Central Government;
3. Rural development projects, etc
4. Slum area development.

Explanation. - For the purposes of this item, the term ‗slum area 'shall mean any area declared as such by the Central Government or any State Government or any other competent authority under any law for the time being in force. ‖

The Above list is illustrative not exhaustive. All activities under the CSR activities should be environment friendly and socially acceptable to the local people and Society. Contribution towards C.M relief fund shall be a part of CSR activities above 2% of Net profit other than the activities mentioned above. Further Ministry of Corporate Affairs vide Notification dated 24.10.2014 increased the scope of contribution made towards

Corporate Social Responsibility Activities namely:

1. In item (i), after the words "and sanitation", the words "including contribution to the Swach Bharat Kosh set-up by the Central Government for the promotion of sanitation" shall be inserted;
2. In item (iv), after the words "and water", the words "including contribution

to the Clean Ganga Fund set-up by the Central Government for rejuvenation of river Ganga" shall be inserted.

4. SCOPE

A . EDUCATION.

1. Support to Technical /Vocational Institutions for their self-development.
2. Academic education by way of financial assistance to Primary, Middle and Higher Secondary Schools.
3. Adult literacy amongst those belonging to BPL.
4. Awareness Programmes on girl education.
5. Counselling of parents
6. Special attention on education, training and rehabilitation of mentally & physically challenged children/persons.
7. Spreading legal awareness amongst people and disadvantageous sections of the society about their rights & remedies available.
8. Promotion of Professional Education by setting up educational Institutions offering courses in Engg, Nursing, Management,
9. Medicine and in Technical subjects etc.
10. Provide fees for a period of one year or more to the poor and meritorious, preferably girl students of the school in the operational area of the Company to enable them to get un interrupted education.

B . WATER SUPPLY INCLUDING DRINKING WATER:

1. Installation/Repair of Hand Pumps/Tube Wells.
2. Digging/Renovation of Wells.

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