Jadi Imaging : Administrative Guide for EGM 2023 (6 June 2023)

JADI IMAGING HOLDINGS BERHAD

[Registration No. 200001023711 (526319-P)]

(Incorporated in Malaysia)

ADMINISTRATIVE GUIDE FOR THE EXTRAORDINARY GENERAL MEETING ("EGM")

Date	: Wednesday, 21 June 2023
Time	: 2.30 p.m.
Broadcast Venue	: Lot 4.1, 4th Floor, Menara Lien Hoe, No. 8, Persiaran Tropicana,
	Tropicana Golf & Country Resort, 47410 Petaling Jaya, Selangor Darul
	Ehsan
Mode of Meeting	: The EGM will be conducted on virtual basis using the Remote
	Participation and Voting facilities operated by Mlabs Research Sdn Bhd
	in Malaysia viahttps://rebrand.ly/JADI-EGM.

1. PRECAUTIONARY MEASURES AGAINST THE CORONAVIRUS DISEASE ("COVID-19")
   In line with the Government's directive and the revised Guidance Note and Frequently Asked Questions ("FAQs") on the Conduct of General Meetings for Listed Issuers issued by the Securities Commission Malaysia on 7 April 2022 ("SC Guidance Note"), the EGM of the Company will be conducted on virtual basis through live streaming from the Broadcast
   Venue.
   The Broadcast Venue of the EGM is strictly for the purpose of complying with Section 327(2) of the Companies Act 2016, whereby the main venue of the meeting must be in Malaysia and the Chairman/Chairperson of the meeting shall be present at the main venue of the meeting. Shareholders/proxy(ies) from the public WILL NOT BE ALLOWED to attend the EGM in person at the Broadcast Venue on the day of the meeting.
   Due to the constant evolving COVID-19 situation in Malaysia, we may be required to change the arrangements of our EGM at short notice. Kindly check the Company's website or announcements for the latest updates on the status of the EGM.
   The Company will continue to observe the requirements and guidelines issued by the Government of Malaysia, Ministry of Health, Malaysian National Security Council, Securities Commission Malaysia and/or other relevant authorities and will take all relevant precautionary measures as advised.
2. SHAREHOLDERS' PARTICIPATION AT THE EGM VIA REMOTE PARTICIPATION AND
   VOTING ("RPV") FACILITIES
   Shareholders are to attend, speak (including posing questions to the Board via real time submission of typed texts) and vote (collectively, "participate") remotely at the EGM using the RPV facilities via https://rebrand.ly/JADI-EGM.
   A shareholder who has appointed a proxy or attorney or authorised representative to participate at this EGM via RPV facilities must request his/her proxy or attorney or authorised representative to register himself/herself for RPV at https://rebrand.ly/JADI-EGM.
   We strongly encourage you to participate in the EGM via the RPV facilities. You may also consider appointing the Chairperson of the Meeting as your proxy to attend and vote on your behalf at the EGM.
   Kindly refer to the Procedures for RPV as set out below for the requirements and procedures.

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3. PROCEDURES FOR RPV

Please read and follow the requirements and procedures below to engage in remote participation through live streaming and online remote voting at the EGM using the RPV facilities:-

	Procedure		Action
BEFORE THE EGM DAY
(a)	Register	as	a	• Using your computer, access to the website at
	participant in the Virtual	https://rebrand.ly/JADI-EGM. Click on the REGISTER link to
	EGM			register as a participant for the EGM.
				• If you are using mobile devices, you can also scan the QR code
				provided on the left to access the registration page. Click
				REGISTER and enter your email, followed by NEXT to fill in
				your details to register for the EGM.
				• Upon submission of your registration, you will receive an email
				notifying you that your registration has been received and is
				pending verification.
				• The event is powered by Cisco Webex. You are recommended
				to download and install Cisco Webex Meetings (available for
				PC, Mac, Android, and iOS).
(b)	Submit your	online	• Registration for the EGM is open from Tuesday, 6 June 2023
	registration		to	at 5.00 p.m. and the registration will be closed on Monday,
	participate	the	EGM	19 June 2023 at 2.30 p.m. Shareholder(s) or proxy(ies) or
	remotely			corporate representative(s) or attorney(s) are required to pre-
				register their attendance for the EGM to ascertain their
				eligibility to participate the EGM using the RPV facilities.
				• Clicking on the link will redirect you to the EGM event page.
				Click on the REGISTER link for the online registration form.
				• Complete your particulars in the registration page. Your name
				MUST match your CDS account name [not applicable to
				proxy(ies) or corporate representative(s) or attorney(s)].
				• Kindly fill in the CDS account number and indicate the number
				of shares you hold. If you have more than one CDS account,
				please state the CDS account number and indicate the number
				of shares held separately with a comma (,).
				• Read and agree to the Terms & Conditions and confirm the
				Declaration.
				• Please review your registration and ensure all information
				given is accurate before you proceed to click SUBMIT to
				register for your remote participation. Failure to do so will result
				in your registration being rejected.
				• System will send an e-mail to notify that your registration for
				remote participation is received and pending verification.
				• After verification of your registration against the Record of
				Depositors as at 14 June 2023, the system will send you an e-
				mail after 15 June 2023 to approve or reject your registration
				for remote participation.
				(Note: Please allow sufficient time for approval of the registration
				for the RPV.)

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ON THE DAY OF THE EGM

(a)	Participating the Virtual	•	Two reminder e-mails will be sent to your inbox. First reminder
	EGM				will be sent one day before the EGM day, while the second
					reminder will be sent an hour before the commencement of the
					EGM.
				•	Click JOIN EVENT in the reminder email for remote
					participation at the EGM at any time from 1.30 p.m., i.e. an hour
					before the commencement of the EGM on Wednesday, 21
					June 2023 at 2.30 p.m.
				• Please ensure you have downloaded and installed Cisco
					Webex Meetings application before attending the Virtual EGM.
(b)	Participate through Live	•	You will be given a short briefing on the RPV facilities.
	Streaming		•	Your microphone will be muted throughout the whole session.
				• If you have any question for the Chairperson/ Board of
					Directors, you may use the Q&A PANEL to transmit your
					questions. The Chairperson/ Board of Directors will endeavour
					to respond to relevant questions submitted by remote
					participants during the EGM. If there is time constraint, the
					responses will be e-mailed to you at the earliest possible, after
					the meeting.
				• The meeting session will be recorded.
				• Please note that the quality of the live streaming is dependent
					on the bandwidth and stability of the internal connection at your
					location.
(c)	Online Remote Voting	•	The Chairperson of the Meeting will announce the
					commencement of the voting session and the end of the voting
					session of the EGM.
				• The list of resolutions for voting will appear at the right-hand
					side of your computer screen. You are required to indicate your
					votes for the resolutions that are tabled for voting within the
					given time frame.
				• Confirm and click the SUBMIT button upon completion to
					submit your votes.
				• The decision of votes cannot be changed once it is submitted.
(d)	End	of	remote	•	Upon the announcement by the Chairperson on the closure of
	participation			the EGM, the live streaming will end.

4. ENTITLEMENT TO PARTICIPATE AND APPOINTMENT OF PROXY

Only members whose names appear on the Record of Depositors as at 14 June 2023 shall be eligible to participate in the EGM or appoint proxy(ies) or corporate representative(s) or attorney(s) and/or the Chairperson of the Meeting to participate and vote on his/ her behalf.

Proxy forms and/ or documents relating to the appointment of proxy(ies) or corporate representative(s) or attorney(s) for the EGM, whether in hard copy or by electronic means shall be deposited or submitted in the following manner not later than Monday, 19 June 2023 at 2.30 p.m.:-

1. In hard copy form
   The original proxy form must be deposited at the Share Registrar's office at A3-3-8, Solaris Dutamas, No. 1, Jalan Dutamas 1, 50480 Kuala Lumpur, Wilayah Persekutuan.

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1. By electronic means via email
   The proxy form can be electronically lodged by email to [e-mail]. The Company or Share Registrar may request any member to deposit original executed proxy form to the Share Registrar's office before or on the day of meeting for verification purpose.

All members are strongly encouraged to participate and vote remotely at the EGM using the RPV facilities. The procedures and requisite documents to be submitted by the respective members to facilitate remote participation and voting are summarised below:-

1. For Individual Members

If an individual member is unable to participate the EGM, he/she is encouraged to appoint proxy(ies) or the Chairperson of the meeting as his/her proxy and indicate the voting instructions in the Proxy Form in accordance with the notes and instructions printed therein.

1. For Corporate Members
   Corporate members [through the appointment of Corporate Representative(s) or proxy(ies)] who wish to participate and vote remotely at the EGM must contact the Share Registrar with the details set out below for assistance and is required to deposit the following documents to the Share Registrar's office no later than Monday, 19 June 2023 at 2.30 p.m.:
2. 1. Certificate of appointment of its Corporate Representative or Proxy Form under the seal of the corporation;
   2. Copy of the Corporate Representative's or proxy's MyKad (front and back)/Passport; and
   3. Corporate Representative's or proxy's email address and mobile phone number.

If a corporate member [through the appointment of Corporate Representative(s) or proxy(ies)] is unable to participate the EGM, the corporate member is encouraged to appoint the Chairperson of the Meeting as its proxy and indicate the voting instructions in the Proxy Form in accordance with the notes and instructions printed therein.

1. For Institutional Members
   The beneficiaries of the shares under a Nominee Company's CDS account ("Institutional member(s)") who wish to participate and vote remotely at the EGM may request its Nominee Company to appoint him/her as a proxy to participate and vote remotely at the EGM. The Nominee Company must then contact the Share Registrar with the details set out below for assistance and is required to deposit the following documents to the Share
   Registrar's office no later than Monday, 19 June 2023 at 2.30 p.m.:
2. 1. Proxy Form under the seal of the Nominee Company;
   2. Copy of the proxy's MyKad (front and back)/Passport; and
   3. Proxy's email address and mobile phone number.

If an institutional member is unable to participate the EGM, the institutional member is encouraged to appoint the Chairperson of the Meeting as its proxy and indicate the voting instructions in the Proxy Form in accordance with the notes and instructions printed therein.

5. REVOCATION OF PROXY

Please note that if a Shareholder has submitted his/her Proxy Form prior to the EGM and subsequently decides to personally participate in the EGM via RPV facilities, the Shareholder must contact the Share Registrar to revoke the appointment of his/her proxy no later than Monday, 19 June 2023 at 2.30 p.m.

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1. VOTING AT MEETING
   The voting at the EGM will be conducted on a poll in accordance with Paragraph 8.29A(1) of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad ("Bursa Malaysia"). The Company has appointed Workshire Share Registration Sdn Bhd as the Poll Administrator to conduct the poll voting electronically and SharePolls Sdn Bhd as Independent Scrutineers to verify the poll results.
   Shareholders can proceed to vote on the resolutions before the end of the voting session which will be announced by the Chairperson of the Meeting and submit your votes at any time from the commencement of the voting session announced by the Chairperson of the Meeting. Kindly refer to the "Procedures for RPV" provided above for guidance on how to vote remotely via the RPV facilities. The Scrutineers will verify and announce the poll results followed by the Chairperson's declaration whether the resolution tabled for voting is duly passed or otherwise.
2. RESULTS OF THE VOTING
   The resolutions proposed at the EGM and the results of the voting for the same will be announced at the EGM and subsequently via an announcement made by the Company through Bursa Malaysia at www.bursamalaysia.com.
3. NO RECORDING OR PHOTOGRAPHY
   By participating at the EGM, you agree that no part of the EGM proceedings may be recorded, photographed, stored in any retrieval systems, reproduced, transmitted or uploaded in any form, platform or social media or by any means whether it is mechanical, electronical, photocopying, recording or otherwise without the prior written consent of the Company. The Company reserves the rights to take appropriate legal actions against anyone who violates this rule.
4. NO DOOR GIFT/ FOOD PACKS/ ANY VOUCHER
   There will be NO distribution of door gifts or food packs or any vouchers.
5. ENQUIRY
   If you have any enquiries on the above, please contact the following persons during office hours on Mondays to Fridays from 9.00 a.m. to 5.30 p.m. (except on public holidays):-

1. For Registration, logging in and system related:

Name	: Ms Eris/ Mr Bryan/ Mr Hong
Contact No.	:	03-7688 1013
Email	:	[e-mail]

1. For Proxy Form and other matters:

Name	: Mr Vemalan/ Mr Tee Yee Loon
Contact No.	:	03-6413 3271
Email	:	[e-mail]

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