ASTRON CORPORATION LIMITED MR SAM SAMPLE FLAT 123
123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
*L000001*
10 November 2015 Dear Shareholder
2015 Annual General Meeting
I have pleasure in inviting you to attend the fourth Annual General Meeting of Astron Corporation Limited (the Company) and have enclosed the Notice of Meeting and Explanatory Memorandum setting out the items of business. The meeting will be held at 25th Floor, Wing On Centre, 111 Connaught Road Central, Hong Kong on 11 December 2015 commencing at 12:00 noon (Hong Kong time).
There are a number of ways in which you may vote at the Annual General Meeting, depending on whether you hold Shares in the Company or CDIs.
If you hold Shares, you may attend and vote at the Annual General Meeting in person or by your authorised corporate representative or appoint someone as your proxy to attend and vote at the meeting on your behalf.
If you hold CDIs you may instruct CHESS Depository Nominees Pty Ltd (CDN) as the legal holder of Shares in the Company underlying the CDIs how you wish to vote by way of completing the enclosed Voting Instruction Form.
Alternatively, you may convert your holding in CDIs to a holding of Shares and vote these at the Annual General Meeting. You must ensure the conversion is completed before the record date for the Annual General Meeting. If you do so, if you subsequently wish to sell your Shares on ASX, the Shares must first be converted back to CDIs.
If you are attending this Annual General Meeting (in Hong Kong), please bring this letter with you to facilitate your registration.
If you are unable to attend the meeting, you are encouraged to complete the enclosed Voting Instruction Form. If you are a CDI holder and you wish to direct CDN how to vote in respect of your CDIs you should read, complete, date and sign the accompanying CDI Voting Instruction Form. The Voting Instruction Form should be returned in the envelope provided or sent or faxed to the Company's share registrar, Computershare Investor Services Pty Limited at GPO Box 242 Melbourne, Victoria 3001 Australia, on 1800 783 447 (within Australia) / +61 3 9473 2555 so that it is received by 7:00pm (Australian Eastern Daylight Time) on Monday, 7 December 2015.
Alternatively, if you are a shareholder and wish to vote by proxy, a proxy form (and any power of attorney or other authority under which it is signed, or a certified copy of it) must be deposited with Computershare Hong Kong Investor Services Ltd at Hopewell Centre 17M Floor, 183 Queen's Road East, Wan Chai, Hong Kong so that it is received by 12:00 noon (Hong Kong Time) on Wednesday, 9 December 2015.
Samples/000001/000001
Corporate shareholders will be required to complete a 'Certificate of Appointment of Representative' to enable a person to attend on their behalf. A form of this certificate may be obtained from the Company's share registrar.
As the Annual General Meeting is being held in Hong Kong, if any shareholder or any holder of CDIs wishes to submit a question to the Company, you are invited to submit your question in writing by no later than 2:00pm (Hong Kong Time) on Tuesday, 8 December 2015 to Mr Joshua Theunissen, Australian Company Secretary, by email to Joshua.Theunissen@astronlimited.com.
I look forward to your attendance at the meeting.
Gerard King Chairman
Encl:
Registered Office: 16th Floor, Wing On Centre, 111 Connaught Road Central, Hong Kong www.astronlimited.com
Astron Corporation Limited
1687414
Incorporated in Hong Kong
Hong Kong Company Number 1687414 ARBN 154 924 553
Lodge your vote:
By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne
Victoria 3001 Australia
*I00000103*
T 000001 000 ATR
MR SAM SAMPLE FLAT 123
123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Alternatively you can fax your form to (within Australia) 1800 783 447
(outside Australia) +61 3 9473 2555
For Intermediary Online subscribers only (custodians) www.intermediaryonline.com
For all enquiries call:
(within Australia) 1300 850 505
(outside Australia) +61 3 9415 4000
For your vote to be effective it must be received by 7:00pm (Australian Eastern Daylight Time) on Monday, 7 December 2015.
How to Vote on Items of BusinessEach CHESS Depositary Interest (CDI) is equivalent to one share of Company Common Stock, so that every 1 (one) CDI that you own at 7 December 2015 entitles you to one vote.
You can vote by completing, signing and returning your CDI Voting Instruction Form. This form gives your voting instructions to CHESS Depositary Nominees Pty Ltd, which will vote the underlying shares on your behalf. You need to return the form no later than the time and date shown above to give CHESS Depositary Nominees Pty Ltd enough time to tabulate all CHESS Depositary Interest votes and to vote on the underlying shares.
Signing InstructionsIndividual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the Australian registry, please attach a certified photocopy of the Power of Attorney to this form when you return it. Companies: Only duly authorised officer/s can sign on behalf of a company. Please sign in the boxes provided, which state the office held by the signatory, ie Sole Director, Sole Company Secretary or Director and Company Secretary. Delete titles as applicable.
Comments & Questions: If you have any comments or questions for the Company, please submit them in writing by no later than 2:00pm (Hong Kong Time) on Tuesday, 8 December 2015 to Mr Joshua Theunissen, Australian Company Secretary, by email to Joshua.Theunissen@astronlimited.com.
Turn over to complete the form
View your securityholder information, 24 hours a day, 7 days a week:
www.investorcentre.com
Review your securityholding Update your securityholding
Your secure access information is:
SRN/HIN: I9999999999
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
Samples/000001/000002
MR SAM SAMPLE FLAT 123
123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Change of address. If incorrect, mark this box and make the
correction in the space to the left. Securityholders sponsored by a broker (reference number commences with 'X') should advise
your broker of any changes.
I 9999999999
I ND
CDI Voting Instruction Form Please mark to indicate your directions
STEP 1
CHESS Depositary Nominees will vote as directedVoting Instructions to CHESS Depositary Nominees Pty Ltd XX
I/We being a holder of CHESS Depositary Interests of Astron Corporation Limited hereby direct CHESS Depositary Nominees Pty Ltd to vote the shares underlying my/our holding at the Annual General Meeting of Astron Corporation Limited to be held at 25th Floor, Wing On Centre, 111 Connaught Road Central, Hong Kong on 11 December 2015 commencing at 12:00 noon (Hong Kong time) and at any adjournment of that meeting.
By execution of this CDI Voting Form the undersigned hereby authorises CHESS Depositary Nominees Pty Ltd to appoint such proxies or their substitutes to vote in their discretion on such business as may properly come before the meeting.
STEP 2
Items of BusinessPLEASE NOTE: If you mark the Abstain box for an item, you are directing CHESS Depository Nominees Pty Ltd or their appointed proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
For
Against
Abstain
ORDINARY BUSINESS
Re-election of Mr Gerard King, as a director
Re-appointment of Grant Thornton Hong Kong Limited as the statutory auditor
SPECIAL BUSINESS
Adoption of the Remuneration Report
Issue of up to 15% of the Company's securities in the next 12 months
SIGN Signature of Securityholder(s) This section must be completed.
Individual or Securityholder 1 Securityholder 2 Securityholder 3
Sole Director and Sole Company Secretary Director Director/Company Secretary
Contact Name
Contact Daytime
Telephone Date //
A T R 2 0 6 9 9 0 A
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