Al Shaheer : Notice of Annual General Meeting

NOTICE OF THE ANNUAL GENERALMEETING OF ALSHAHEER CORPORATION LIMITED

Notice is hereby given that the 9th Annual General Meeting of AlShaheer Corporation Limited ("Company") will be held on Tuesday, December 05, 2023, at 09:00 a.m. through video-link facility to transact the following business;

Ordinary Business

1. To confirm the minutes of the last Annual General Meeting held on November 28, 2022.
2. To receive, consider and adopt the Stand-alone and Consolidated Audited Financial Statements of the Company for the financial year ended June 30, 2023, together with the Directors' and Auditors' Report thereon.

3. To appoint auditors for the ensuing year ending June 30, 2024, and fix their remuneration.

M/s. Grant Thornton Anjum Rahman being eligible, offer themselves for t h e appointment.

SPECIAL BUSINESS

Approval for Online Transmission of Annual Audited Financial Statements

The Securities and Exchange Commission of Pakistan vide its S.R.O. 389(I)/2023 dated 21st March 2023, while considering technological advancements and obsolescence of old technologies, has allowed listed companies to circulate their annual balance sheet and profit and loss account, auditor's report and directors report, etc. ("annual audited financial statements") to its members through QR enabled code and weblink instead of CD / DVD / USB. Accordingly, consent of the members is sought for transmission of the annual audited financial statements of the Company via QR enabled code and weblink and to pass the following resolutions:

"RESOLVED that the Company may transmit the annual audited financial statements to the members via QR enabled code and weblink, in place of CD / DVD / USB, as allowed by the Securities and Exchange Commission of Pakistan vide its S.R.O. 389(I)/2023 dated 21st March 2023.

RESOLVED FURTHER that the Managing Director / Chief Executive Officer and the Company Secretary be and hereby are jointly and singularly authorized to do all such acts and take all such steps as may be necessary or desirable to give effect to the foregoing resolution."

Sd.

Company Secretary

November 14, 2023

Notes:

1. The individual Members who have not yet submitted photocopy of their valid Computerized National Identity Card (CNIC) to the Company/ Share Registrar, are once again reminded to send the same at the earliest directly to Company's Share Registrar, CDC Share

Registrar Services Limited, CDC House, 99-B, Block B, S.M.C.H.S., Main Shahra-e-Faisal, Karachi

• 74400.

The Corporate Entities are requested to provide their National Tax Number (NTN). Please give Folio Number with the copy of CNIC/ NTN details. Reference is also made to the Securities and Exchange Commission of Pakistan (SECP) Notifications SRO 779(I) dated August 18, 2011, and SRO 831 (I) 2012 dated July 05, 2012, which mandates that the dividend warrants should bear CNIC number of the registered member or the authorized person, except in case of minor(s) and corporate members.

2. Share	Transfer Books	will be	closed from November 29, 2023 to December 05, 2023
(both	days inclusive)	when	no transfer of shares will be accepted for registration.

Transfers in good order, received at the office of Company's Share Registrar, CDC Share Registrar Services Limited, CDC House, 99-B, Block B, S.M.C.H.S., Main Shahra-e-Faisal, Karachi

• 74400 on November 28, 2023 by 5:00 p.m. will be considered for entitlement.

3. The Company intends to convene the Annual General Meeting (AGM) through a video link facility managed from the Suit # G/5/5, 3rd Floor, Mansoor Tower, Block 8, Shahrah-e-Roomi, Clifton, Karachi for the safety and well-being of all its stakeholders. This was decided by its Board of Directors in the meeting held on Monday November 06, 2023 in the wake of the prevailing macroeconomic situation of the country and other challenges being faced by the Company, which are affecting its day-to-day operations. The Board was also wary of the conjunctivitis outbreak in Karachi fueled by humid weather conditions with health professionals advising travel curbs to contain the spread of the infectious disease, as reported in national dailies. On account of the foregoing, the AGM shall be convened electronically with participation of a large number of members across the country in a safe, effective and cost-efficient manner. In this regard, special arrangements have been made for the AGM which are as under:

1. AGM will be held through the Zoom application - a video link facility.
2. The notice will also be uploaded on the website of the Company.
3. The Members are requested to attend and participate in the AGM through the video link facility. To attend through video link, Members can download the app/software through https://zoom.us/download and log in via video-link to participate in the AGM proceedings.
4. Shareholders are requested to get themselves registered at least two working days before the AGM by email [e-mail] providing the following details:

Folio/CDC		Company	Name of	CNIC	Cell	Email
A/c No.		Shareholder	Number
		Number	Address
	Al	Shaheer
	Corporation Ltd

Video-link for the meeting will be sent to members at their provided email addresses enabling them to attend the meeting on the given date and time.

The login facility will be opened thirty minutes before the meeting time to enable the participants to join the meeting after t h e identification process. Shareholders will be able to login and participate in the AGM proceedings their devices after completing all the formalities required for their identification and verification of the shareholders.

All members, entitled to attend the meeting, are entitled to appoint another person in writing as their proxy to attend on their behalf. A proxy must be a member of the Company.

1. 1. Shareholders may send their comments and suggestions relating to the agenda items of the AGM to the Company Secretary's office at least two (2) working days before the AGM at the given email address [e-mail]. Shareholders are requested to mention their full name, CNIC #, and Folio/ CDC Account # for this purpose.
   2. Shareholders are encouraged to participate in the AGM to consolidate their attendance and participation through proxies.
2. In case of individuals, the account holders or sub-account holders whose registration details are uploaded as per the Regulations shall submit the proxy form as per t h e above requirements.
3. Duly completed instrument of t h e proxy, and the other authority under which it is signed, or a notarially certified copy thereof, must be lodged with the Company Secretary at the Company's Registered Office (Suite # G/5/5, 3rd Floor, Mansoor Tower, Shahrah e Roomi, Block 8, Clifton) at least 48 hours before the time of the meeting.
4. Members having physical shareholding are requested to notify the change in address if any to the Company's Share Registrars, CDC Share Registrar Services Limited, CDC House, 99-B, Block B, S.M.C.H.S., Main Shahra-e-Faisal, Karachi - 74400.
5. In case shares are held by CDC, then the request notify the change of address must be submitted directly to the broker/participant / CDC investor account Services.
6. CDC Account Holders will further have to follow the under-mentioned guidelines as laid down by the Securities and Exchange Commission of Pakistan.

For Appointing Proxies:

1. In case of individuals, the account holder or sub-account holder and/or the person whose securities are in a group account and their registration details are uploaded as per the Regulations, shall submit the proxy form accordingly.
2. The proxy form shall be witnessed by two person whose names, addresses, and CNIC numbers shall be mentioned on the form.
3. Attested copies of CNIC or the passport of the beneficial owners and the proxy shall be furnished with the proxy form.

4. In case of the corporate entity, the Board of Directors resolution/ power of attorney with specimen signature of the person nominated by the corporate entity shall be submitted.

FORM OF PROXY

ANNUAL GENERAL MEETING

I / We_______________________________ of_________________________________ in

the district of ___________________ being a member of "AL SHAHEER CORPORATION LIMITED" and

holder of _______________ ordinary shares as per Registration Folio No./CDC Participant I.D.

No./Sub-Account No. _______________ CNIC No./ Passport No.____________________ entitled to

vote, hereby appoint Mr./Mrs./Miss _____________________ of (full

address)______________________________________ (being member of the Company) as

my/our proxy to attend, act and vote for me/us and on behalf at the Annual General Meeting of the Company to be held on 05th day of December, 2023 and/or at any adjournment thereof.

Dated:

Signature:

Presence of: 1.

2.

Important Note:

1. This form of proxy, duly completed and signed, must be deposited at the registered office of the company situated at Suite # G/5/5, 3rd Floor, Mansoor Tower, Block 8, Shahrah e Roomi, Clifton, Karachi.
2. This form should be signed by the Member or by his/her attorney duly authorized in writing. If the member is a Corporation, its common seal should be affixed to the instrument.
3. A member entitled to attend and vote at the meeting may appoint any other Member as his/ her proxy to attend and vote on his/her behalf except that a corporation may appoint a person who is a Member.

For CDC Account Holders/Corporate Entities:

In addition to the above, following requirements have to be met:

1. The Proxy form shall be witnessed by two persons whose names, addresses and CNIC Numbers shall be mentioned on the form.
2. Attested copies of CNIC or Passport of the beneficial owners and proxy shall be furnished with the proxy form.
3. The proxy shall produce his/her original CNIC or original Passport at the time of the meeting.
4. In case of corporate entity, the Board of Directors' resolution/power of attorney with specimen signature shall be submitted along with proxy form.